RFP - City Hall Facilities Report

Bid/RFP Status
Bid/RFP Due Date
Bid/RFP Awarded To
SRG Partnership, LLC
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The City of Cannon Beach is located on the Pacific Northwest Coast of Oregon, 80 miles west of Portland and 25 miles south of Astoria. Cannon Beach is surrounded by the rugged natural beauty of forests, ocean beaches, rivers, and the Oregon Coast Mountain range. Four miles in length, and with a population of 1705, Cannon Beach is a popular and picturesque resort area, playing host to more than 750,000 visitors annually.

Cannon Beach is soliciting Proposals for the development of a Space Program for a new City Hall and evaluation of 2 separate sites for its location.

Proposals will be evaluated based on qualifications, experience, rates, and ability to complete the work in the allotted timeframe.

Proposals will be accepted up to the hour of 2:00 p.m. on September 7th, 2018 by Bruce St. Denis at Cannon Beach City Hall, 163 E. Gower Street, P.O. Box 368, Cannon Beach, Oregon, 97110. Any Proposal received after this time will be returned unopened.

Interviews for 2 or 3 selected proposers will be held on September 17th thru September 19th, 2018 at Cannon Beach City Hall, 163 E. Gower Street, Cannon Beach, OR 97110.


The current City Hall facility is approximately 10 thousand sq. ft. and houses:

  • Police
  • Finance
  • City Recorder
  • I/T
  • Haystack Rock Appreciation Program (HRAP)
  • PW Admin
  • Planning/BuiIding
  • City Council Chambers
  • City Manager

Consultant shall:

  1. Assess operational needs and develop a detailed design program for a multi-function City Hall.
  2. Evaluate 2 possible sites for the location of City Hall.
  3. Review existing reports and develop information needed to provide a reliable allowance for the structure's foundation in either location.
  4. Develop a preliminary project budget appropriate for a facility that will house city functions on a daily basis and support emergency management functions as necessary.
  5. Include an estimate for the facility to be constructed to the highest environmental standards.

Il. City Hall Facility Report Deliverables

The ultimate deliverable is a Facility Report that can be used to support a Referral vote for a General Obligation Bond. To reach that point the City will need the following information:

  1. Site plans to determine feasibility of 2 sites shown on the map included in this RFP
  2. Cost/benefit comparisons for development of the 2 possible sites
  3. Detailed costs for access to South Wind site from US 101 that will meet with ODOT approval.
  4. A detailed energy, facility and space planning program for all departments including, at a minimum, square footage requirements, description of the space, who will be using it, what functions will occur within it, what equipment, power, connectivity and special features will need to be included within and its position in the Spatial Relationship and Circulation diagram (SRAC)
  5. A cost per square foot for building that includes the program elements as well as consideration for architectural, structural and MEP elements
  6. A more detailed allowance for foundations that may include elevating the building at the current City Hall site
  7. A cost for civil work
  8. A budget for FF&E as well as other furnishings
  9. Recommendation for both a project and an owner's contingency
  10. A cost for demolition and removal of the existing structure
  11. Restoration of the existing city hall sit to a parking facility
  12. Other cost categories necessary to develop a successful project as identified by the consultant.

A map showing the location of the two sites as well as a topographic map of the South Wind site have been included in this RFP.

For questions please contact Bruce St. Denis, City Manager, at 503-436-8050.


The objective of the request is to select a highly-qualified firm to assist City in developing a program to identify the requirements for a new City hall as well as a preliminary evaluation of 2 possible sites. The proposals submitted by the architect shall serve as the basis for selection.

General information is provided to prospective architects concerning the proposal and the awarding of the agreement for architectural services. The Request for Proposals document is not intended to completely define the selection or contractual relationship to be entered by the City and the successful architect, herby referred to as Consultant.


Submission of Proposals
Proposals must be received by the City no later than 2:00 p.m. prevailing time on September 7th, 2018, by mail or hand-delivered. Any proposals received after this time will be returned unopened. Proposals forwarded by facsimile or e-mail will not be accepted.

To be responsive, proposals must provide all requested information, and must be in conformance with the instructions set forth herein. Proposals must be signed and acknowledged by the responder. Proposals will be evaluated by a committee of city employees including the City Manager, the City Planner and the Public Works Director. The City reserves the right to reject any or all proposals.

Number of copies
Respondents must submit one (1) signed original and Ten (10) copies of their Proposal. Completed Proposals shall be addressed to:

City of Cannon Beach
Attn: Bruce St. Denis, City Manager
163 E Gower
PO Box 368
Cannon Beach, OR 97110

Note: The only facility being contemplated for the South Wind as part of the work included in the RFP for City Hall is for a City Hall/Police Station.